Microsoft changed the user interface in Office and this free tutorial explores Microsoft Word and teaches you how to become proficient in it. Fast downloads of the latest free software! Adobe Photoshop 6. Adobe Photoshop 7. Tags: Microsoft word, Microsoft word tutorial bangla, ms word Bangla tutorial, Microsoft word tutorial in bangla, ms word,bangla tutorial, Microsoft excel bangla, Microsoft office word.
Bitmap text when fonts may not be embedded If fonts can't be embedded into the document, the PDF uses bitmap images of the text so that the PDF looks the same as the original document.
Encrypt the document with a password To restrict access so only people with the password can open the PDF, select this option. Word opens the PDF content in a new file. You can copy any content you want from it, including images and diagrams. To see the Save As dialog box in Word and Word , you have to choose a location and folder.
This will generate a basic PDF that preserves the layout and format of your original document. If you need more control over the options for your PDF, such as adding bookmarks, use the Word desktop app to convert your doc to a PDF. Click Open in Word to start using the desktop app. Tell us how you would use this feature in Word for the web. At the bottom of the Word for the web window click Help Improve Office.
When the PDF format file is viewed online or printed, it retains the format that you intended. The PDF format is also useful for documents that will be reproduced using commercial printing methods. PDF is accepted as a valid format by many agencies and organizations, and viewers are available on a wider variety of platforms than XPS.
The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed. Important: Most modern web browsers can open and display a PDF file. If you have an older operating system, however, you may need a PDF reader installed on your device such as the Acrobat Reader , available from Adobe Systems.
Skip to content. Open and copy content from a PDF with Word. You can copy any content you want from a PDF by opening it in Word. This information also applies to Microsoft Word Starter Microsoft Word It is the quintessential word processor. Download Free PDF.
Microsoft Office Training Manual. A short summary of this paper. Download Download PDF. Translate PDF. This publication, including the student manual, instructor's guide and exercise files, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic or mechanical, without prior written permission of EZ-REF Courseware.
All other products or brand names mentioned are trademarks or registered trademarks of their respective holders. Any persons or businesses mentioned in the text of this manual are strictly fictitious. Any resemblances to existing or deceased persons, or existing or defunct businesses, is entirely coincidental. This is not a step-by-step tutorial. Our feeling is that you did not pay to have someone stand in front of class and read you something that you could do on your own.
Through our own classroom experience we have discovered that students don't read detailed descriptions and that lengthy text is ignored. They prefer to explore and try things out. In typical tutorials, students often get lost following rote procedures and get caught in error conditions from which they can't back out of.
Besides, once students leave class, they just want something they can use to look up a subject quickly without having to read through an entire tutorial. Our design ensures that each course is stimulating and customized yet covers the outlined objectives.
The left page of your manual is designed for note-taking. That way, you won't have to switch between your notebook and a manual whenever you need to look up how to perform an operation. Keys and commands that you need to press are displayed as icons such as E or Z. Each topic starts on a new page, making things easy to find and follow. In addition, topics covering actual commands always begin with the USAGE section where we explain the purpose of the command.
Although you will usually be using the mouse to make your selections there are also shortcut keys that can be used at times so we will also include those. Any keyboard shortcuts will be displayed with a keyboard icon while mouse shortcuts will include a picture of the mouse icon.
The next page shows how a typical topic will be discussed and each part found in the book. Since MS Office applications were all written to be used interactively with a mouse, there will be many tools that will be mentioned which can be used in place of the menu or keyboard. This section lists the keystrokes or function keys the user may press as a shortcut for performing the current command.
NOTE: This box will mention things to watch out for. The writing icon in the left column always indicates an important note to remember. TIP: This box will let you in on a little secret or shortcut. The pointing hand always indicates a "TIP". If you have assigned a shortcut to your desktop, double-click on the Microsoft Office Word icon to run the application. Although the quickest way of running Word is obviously through the desktop, you can also access the Start menu which allows you to locate any program available on your system.
The screen can be quite intimidating the first time you see it as there are so many items displayed on it. However, if you take a few minutes to familiarize yourself with the various screen elements, the program will become easier to work with. Along the top left corner of the screen is the Office Button which provides quick access for creating, opening, converting, saving, printing, preparing, sending, publishing, and closing files.
Recently accessed documents are also listed under this button. This button provides the only true menu within Word or any other MS Office application. Click on the button to the right of these tools to customize this Quick Access Toolbar. The name of current document followed by the application name is displayed in the middle. The second line contains a new feature within Word There are tabs located on this line which are used to access a series of Ribbons to help you quickly find the commands needed to complete a task.
Commands are organized in logical groups that are collected together under these tabs. Each tab on the Ribbon relates to a type of activity, such as inserting an object or laying out a page. To reduce screen clutter, some tabs are shown only when they are needed. There is no way to delete or replace the Ribbon with the toolbars and menus from previous versions of Microsoft Office. However, you can minimize the Ribbon to make more space available on the screen. If you prefer using the mouse, point to an empty space just to the right of the last tab across the top of your screen and click the [RIGHT] mouse button.
From the pop-up menu, choose Minimize Ribbon. If you prefer using your mouse, point just to the right of the last tab and click your [RIGHT] mouse button. From the pop-up menu, again choose Minimize Ribbon this time to de-select it. Use the A key to access the ribbon directly from the keyboard. Each time you press A, Word displays corresponding letters for the ribbon items to help you to continue using keyboard shortcuts to select them.
Along the right side of the screen is the scroll bar used to quickly move vertically within your document. Use the arrows located across the top and bottom of the scrollbar to move up and down. To move more quickly, drag the small rectangle located within the scroll bar to the desired location up or down. If you zoom to a larger size than can fit horizontally within the window, a horizontal scroll bar will appear across the bottom of the screen.
The actual typing area is the large interior portion of the window that the program uses to display its data and special symbols. In Word, this working section is referred to as the Text Area. Within the text area you should see a small blinking vertical line, referred to as the Insertion Point or cursor.
It marks the spot where your next typed character will appear. You should also see an I-beam which indicates where the mouse pointer is located. As you move the mouse to the Ribbon area at the top of the screen or along the left or right edges of the document, it will change into the shape of an arrow. The arrow is used to point to items within the Ribbon or to select lines of text. Just below and to the left of the vertical scroll bar is the Zoom Area.
Notice you can click on the increase or decrease buttons to change the zoom factor. You can also drag the slider horizontally to change the text size as it appears on the screen. Word displays the current percentage just to the left of this area. To the left of the zoom area are five View Icons.
These are used to change the current page for display purposes. Simply click on the view you want to switch to. The far left side of this line contains the Status Bar. This section indicates the current typing position, how many words have currently been entered in the document, and provides information on proofing tools. To make working with multiple documents less confusing, Word displays all opened documents along the taskbar at the very bottom of the screen.
Rather than having to access the Ribbon labeled View to switch between opened windows, you can simply use your mouse to click on the name of the file you want to access directly on the taskbar. Once selected, that document becomes the active window.
Help can be as generic as explaining how to print within the program or as specific as detailing each item within a dialog box. To display help in any of the applications, simply click on this tool located on the far right side of the tabs and just above the Ribbon.
When done, press E. Word will search through its help database and replace the current list with a group of topics related to the item you entered. There are several buttons across the top of the help window: If you have been moving between help topics, click on the back arrow button to return to the previous help topic. If you have returned to a previous help topic, click on the forward arrow button to display the next topic.
If you are viewing a topic online and it is taking a long time to load, click on this button to cancel the help page. Click on this button to refresh the help window. Click on this button to return to the original help topic list. Click on this button to print the current help topic. A task pane will be opened along the left side of the window, listing all of the help topics and allowing you to scroll through them. Click on this button a second time to close the task pane.
Click on this button to keep the current help topic on top. Click on the down arrow beside this button to select the type of help topic you would like displayed. Click on this button to specify whether you want to search for online help or display only the offline topics that come with MS Word.
This comes in handy when a screen lists several choices or perhaps lists various keyboard shortcuts. Click on this tool to print the current help topic. A dialog box containing two tabs will be displayed: The first tab labeled General is divided into three main sections, as discussed below: Select Printer This section is used to select the printer.
There is also a checkbox to print the topic to a file. Print Range Use this section to specify the print range. Number of copies Sets the number of copies to print. If you are printing more than one copy of a multiple page topic, you can check the Collate box to have Word organize each set of copies for you. There are also two check boxes at the bottom of the this dialog box that allow you to print related linked documents as well as a table that lists the links in the document.
Printing all links will also print any documents referred to via links by the displayed topic. Printing a table of links adds a table at the end of the printout which lists all linked documents.
When done, choose to begin the printing. For example, the SAVE tool is displayed as a 3. To alleviate this problem, Word offers quick mouse assistance on each tool, referred to as ScreenTips. As you point to a tool, Word will display a quick note as to the tool's function.
The main difference between these views is your personal preference as to how you want to work with the document. Each view has its own unique format. You can switch between the views at any time. It is also possible to zoom in or out of a document to get different perspectives of the same page.
The most common view within Word is "Print Layout". Print Layout can be used to get a more accurate view of the final layout while editing the document. You can change the display mode by either accessing the View Ribbon or using the viewing icons located towards the bottom right of the screen - just above the status bar: Click on this button to switch to Print Layout view.
This display shows the final page layout while still allowing you to edit the document. Headers, footers and all formatting are displayed within this view. Click on this icon to switch to Full Screen Reading Layout view. This view is best when opening simply for reading as it hides most of the screen elements.
Click on this icon to switch to Web Layout view. This display is used to create documents for the Internet. Click on this icon to switch to Outline view. This view allows you to work with large documents - collapsing certain sections while expanding others.
Click on this button to switch to Draft view. Headers, footers and most of the formatting are not displayed within this view. If you click on this button located to the right of the viewing icons a dialog box will open whereby you can select a Zoom factor for the text displayed on the screen.
Although the screen may appear to be blank, glancing in the upper portion of the screen title bar reminds you that a document is being created. You may immediately begin typing your file. Remember not to press the E key except at the end of each paragraph! At the moment, our company is on-target to meet its projected earnng estimates but we need the assistance of all of our employees to keep costs down. Since overtime is one of our most costly expenditures we incur, we espcially want to ask supervisors in each division to keep overtime hours down.
Thank yu in addvance for your cooperation. If you click on the button, you will notice two options for saving a document: Save and Save As. Save is the normal save feature which will ask you the first time you save a file to assign a name to it. From that point on, choosing SAVE will simply update the file to include the new information. On the other hand, Save As saves an existing file under a new name or as a different format to be imported into another program.
Click on the Save icon located on the Quick Access Bar. The first time you save a document, Word provides a dialog box prompting you to enter a file name, as shown below: Letters, numbers and spaces are allowed. Enter characters.
This extension is new in version In this latest version of Word using Windows Vista, the address bar is displayed a bit differently, as shown below: Notice the path is displayed horizontally on the bar instead of vertically as was the case in previous versions. To get to that folder, you had to first choose your computer, then the Data drive W. In the box provided, enter a name for the new file. Letters, numbers and spaces are allowed.
If you want to save the document in another format such as another word processing application or any previous version of Word so that someone else can edit the document who does not have this version , click on the down arrow beside the box labeled Save as type and select the format from the list provided. Enter a name for the document in the box labeled File name and then click on to actually save the document.
By comparing words in your file against the dictionary, Word can check your spelling and alert you of possible mistakes. For each word the program cannot find in its dictionary, Word asks what to do. You will be able to choose to change the spelling, suggest alternative words, have the word remain as it is, or add the word to the dictionary. Word also checks for words that are incorrectly capitalized and for repeated words. The bottom of the dialog box contains suggestions for correcting the flagged word.
If the word should remain as it is, select the Ignore Once button. Word also offers the option of Ignore All if the word in question appears throughout the document. If the word should be added to your custom dictionary for future reference, click on this button. If one of the suggestions is correct, double- click on the correct spelling or highlight the word and choose the Change button.
If you are afraid you misspelled a word more than once, click on the Change All button. If both the word and suggestions are incorrect, you can type the correct spelling in yourself since your cursor is already blinking in the top section beside the selected word. Afterwards, press E or select Change. Use this button to add the word to the AutoCorrect list.
In the future, when you misspell this word while typing, Word will automatically correct it - without you having to access the spell checker.
Reverses the latest actions made during the current spell checking session. Check this box to include grammar checking. This box provides a variety of options to customize how the spell checker works. You can specify whether to suggest and where to get the suggestions and what you want to ignore during the spell checker such as uppercase words or words containing numbers.
Click on to add or modify custom dictionaries, such as medical and legal to be used during spell checking. In addition, you can specify grammar options, such as how often to check, and what writing style to use. Once all options are selected, choose. You will be returned to the original spell checking box where you can continue. After running the spell checker, save your document again. In addition, you can specify which printer to use and how many copies to print. Click on the Office button.
Select Print from the Office menu. The following dialog box will be displayed: The current printer is displayed at the top of the box.
Click on the down arrow beside the selected printer to choose another one. You can save the print settings to a file so that you can print at a later time and specify whether multiple copies should be collated. You can also choose to enable the manual duplex option, which allows you to print double-sided by having Word prompt you to turn the paper over once the first side has been printed.
This button allows you to even further specify how the document will be printed. Once all printer options have been set, choose to have Word begin printing the document. Click on the close button in the upper right corner of the window to close the current document. If you only have one document open and you click on this icon, Word will close the entire program.
Select Close from the Office menu. NOTE: If you have made changes to the file and have not saved those changes, Word will ask whether you want to save the changes before closing the file. If, however, you are in the midst of working with one file and then decide to create another document, you will need to instruct Word as to what type of new document you want to create. You can create a blank document or base the new file on one of the built-in templates that come with Word.
A template is used to determine the basic structure of the document and can contain predefined settings, such as fonts, page layouts, graphics, formatting, and macros. Select New from the Office menu. The far left section contains a list of available template categories that you can base your new document on.
The middle section lists the templates available within the category you selected from the left side of the window. The far right section displays a preview of the currently selected template. To preview a template before actually selecting it, click on its name within the middle section of the window and then look to the right side of the window for a preview. Once you decide which template you would like to use, highlight its name and then choose.
The new document will be created - based on the template you have selected. Simply click on the document you want to switch to and that file will become the active window. Doe, I am writing on behalf of my company to thank you for the work your accounting firm did for us last month during our audit. Because of your experience in the matter along with detailed record-keeping on our part, we passed with flying colors. What could have been a stressful situation turned out to be quite simple.
Your firm is largely responsible for that outcome. Thank you again for your assistance. I hope that our companies can continue to do business in the future. Select Open from the Office menu. The following dialog box will be displayed: Along the left side of the dialog box, Word displays the Navigation Pane. You could then select the folder containing your Word documents.
Across the top of the window are the following buttons: Click on this button to access the Organize pull-down menu. From the resulting pull-down list, select the operation e. To change the display of the files, click on the down arrow beside this button. Click on this button to create a new folder. If you click on the down arrow beside the button, you can choose from a list of options such as opening the file as read- only or in your Web browser.
TIP: To open more than one file at a time, select the first file by clicking on its name once to highlight it. Next, hold the C key down as you click on each additional file to be opened. Once all files have been selected, click on to actually open them.
Each file will be placed in its own window. Z Moves one line up. Y Moves one line down. Q Moves one character to the left. R Moves one character to the right. O Displays the previous screenful. N Displays the next screenful. To scroll through the document using the mouse, click on one of the arrows located on either the horizontal or vertical scroll bar.
If you drag the scroll box on the vertical scroll bar up or down, Word will display the current page number to the left of the box. When you see the desired page, release the mouse button and that page will be displayed. If you are using a mouse with a scroll wheel, roll the rubber wheel located between the [LEFT] and [RIGHT] mouse buttons forward or back to quickly scroll through large documents. NOTE: If you are using the mouse to move through a document, remember that you must click on the new page before the cursor will move to the new location!
The top one moves to the previous page while the bottom icon moves to the next page. Click on this button located between the previous and next page icons to change the method by which the previous and next buttons will navigate through your document. For example, you can set them to move from one graphic picture to another rather than from page to page.
Once you click on the Select Browse Object button, a pop- up box appears: Each icon within this box represents a type of object available within a Word document.
The object you select will be used to browse through the document. For example, if you select the table object, the previous and next buttons will go to the previous or next table within your document. The previous and next buttons change color to blue if you select anything other than page the last icon on the first line of the box as the object.
You can see the description of each icon as your mouse hovers over an icon. If you click on the left side of the status line where the current page number and section are displayed located at the bottom of your screen , Word will ask what page to "Go To". Works like a correctable backspace on a typewriter.
Line Move the Insertion Bar to the left of a line until it changes to an arrow. Click once. Sentence Hold the F key down and click the mouse button anywhere on the sentence.
Paragraph Move the Insertion Bar to the left of a line until it changes to a pointer arrow. Triple-Clicking on a paragraph also selects it. Any Text Move the Insertion Bar to the beginning of the block you want to delete. Click and drag. Entire File Move the Insertion Bar to the left of a line until it changes to a pointer arrow.
Hold C down and click once. Triple-Clicking on the left side of the screen also selects the entire file.
You can also use this button located within the Editing section of the Home Ribbon to select items. The pull-down list includes options for selecting everything within the document, graphic objects, or text with similar formatting.
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