Instead of using the mouse you can press keys to perform the same actions. There are keyboard shortcuts for virtually every navigational and managing option in Word. This document will provide instructions on the most useful shortcuts. Some of the most common operations you do in Word include opening, closing, saving, and printing. Because these operations are repeated often, using the keyboard shortcuts can simplify and speed up the process.
The following table provides the action and the shortcut key command to perform each action. Editing operations such as cut, copy, paste, and check spelling are also used frequently.
You save a lot of time using the shortcut key operations because you are not spending time searching the file or quick menus for these editing options. In order to format text, it must be selected. You can navigate around the document and select appropriate text with shortcut keys. These key commands will allow you to select as much or as little of the text as you need. When making quick adjustments to your document, you may want to undo or redo the most recent action performed.
These keyboard shortcuts can save you time by not having to scroll through the Edit menu, or Standard toolbar to perform the action. Depending on your editing style, you may find navigating through your currently opened document via keyboard shortcuts to be the fastest and easiest.
When using key commands for navigation, the direction given can be very specific. You can add the menu command back to the menu if you change your mind.
Customize the shortcut key for a menu command. When you type this shortcut key and then select a menu command, the Customize Keyboard dialog box opens so you can add, change, or remove the shortcut key.
Move to a task pane task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files. You may need to press F6 more than once. When a menu or toolbar toolbar: A bar with buttons and options that you use to carry out commands.
When a task pane is active, select the next or previous option in the task pane. Move among choices in a selected submenu; move among certain options in a group of options. Open the selected menu, or perform the action assigned to the selected button. Open a shortcut menu shortcut menu: A menu that shows a list of commands relevant to a particular item. When a menu or submenu is visible, select the first or last command on the menu or submenu.
Move from an open dialog box back to the document for dialog boxes such as Find and Replace that support this behavior. Move between options in an open drop-down list, or between options in a group of options. Perform the action assigned to the selected button; check or clear the selected check box.
Close a selected drop-down list; cancel a command and close a dialog box. Open the folder up one level from the open folder Up One Level button. On the Web, users can easily jump from item to item, page to page, or site to site by using hyperlinks. Display a shortcut menu shortcut menu: A menu that shows a list of commands relevant to a particular item. The IME is treated as an alternate type of keyboard layout. Send the active document active document: The document in which you're working.
Text you type or graphics you insert in Microsoft Word appear in the active document. The title bar of the active document is highlighted. When the insertion point is in the message header, check the names on the To, Cc, and Bcc lines against the Address Book. When the insertion point is in the message header, open the Address Book in the Cc field. If the Bcc field is visible, open the Address Book in the Bcc field.
To display the Bcc field, open the Address Book for any field, and insert or type a name in the Bcc box. When the insertion point is in the message header, move to the next box in the e-mail header. When the last box in the e-mail header is active, TAB moves the insertion point to the body of the document or message. When the insertion point is in the message header, select the Send button. You can then use the arrow keys to move to the other buttons.
Create a new document of the same type as the current or most recent document. Go to a page, bookmark, footnote, table, comment, graphic, or other location.
Switch between documents or sections of a document, and between a document and an open e-mail message if you use Word as your e-mail editor. Open a list of browse options; use the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option. Switch to print layout view Print Layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.
Switch to outline view outline view: A view that shows the headings of a document indented to represent their level in the document's structure. You can also use outline view to work with master documents. Switch to normal view normal view: A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks. Switch in or out of print preview print preview: A view of a document as it will appear when you print it. Insert a comment comment: A note or annotation that an author or reviewer adds to a document.
Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane. Turn track changes tracked change: A mark that shows where a deletion, insertion, or other editing change has been made in a document.
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